The #1 Ultimate List of Task/Project Management Software

TL:DR | From blogging and content creation, to completing projects swiftly, this list is priceless! Updated in 2021 for a new fresh look, and updated mindset!

40 min read
The #1 Ultimate List of Task/Project Management Software,c_limit,f_auto,q_auto:good,fl_progressive:steep/
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Paradise is when you have so little to worry about, and I know firsthand when you have an ungodly monumental project ahead; That there is a LOT of worrying involved!

You can take a sigh of relief now that you found this list because I complied a list of ALL the options, so you don’t have to.

Literally I doubt there is much outside of the items I put down on here, but I want you to realize this I made this in a more generic sense. Meaning it could help a lot of people, but that makes the creation of this not as specific. I want YOU to feel that it is made for YOU still. Meaning if you are a blogger, project manager, innovation officer, content creator, or somewhere in between that you can find your way automatically.

Fuel your hustle, and get started executing.

Breaking this up into smaller sections is going to be the best option. There will be more Task based first, as they go for everyone. Then Project Management, which is a bit more intensely sized projects people are tackling. Though content creators listen up here, I made this list from the research I put forth for my own content planning.

Maybe A Couple

One thing I want to mention is that some of these are affiliate links, and that is because I care enough about the tool to share it. If I don't think it is necessary then I won't add them, and no matter what it means no additional charge to you!


A lot of these I have used myself, at least at some point in the past, such as when I first made this list. That being said I would like to caution the reader that it was a while since this post originally was made, and has since been heavily revised. If I reccomend the tool still to this day of writing (Nov 2021), then I will have a 👍 next to the name of the tool.

Just again I'd like to state that it is based off of my opinion and experience. Just even the first one below,, has changed dramatically. I.e. When I first made this post it was more like Asana or Trello, but now with all of the automations and intricate things you can do with it; It is more like Zapier I'd say. Still not my cup of tea, but has significantly improved. This is why I am taking a grain of salt approach to revising this post, as I want you to choose YOUR newfound favorite tool.

My opinion may matter because of the wide range of experience I have had with these tools, and my ability to compare them. However this post is meant to be an eye opener.

ALL of these sections may have something that pertains to you, so I suggest not skipping any!

Here is a Related Post that can Help you get in the right mindset!

The Art of Digital Productivity
The Focus and flow of technology, and the art of productivity through the multiple layers of abstraction that is our digital life.

Task Management

Here is how this post is laid out, task management, project management, and then tools that sort of work in both or for content management. Although not traditional content management systems like Wordpress or Ghost, those are for another day.

I want to make clear that this post is a greatly revised work, as when I originally made it on an old platform I didn't give enough information. Let alone screenshots so you can have the visuals alongside it.

As well as, my Notion skills are completely different now. I actually quite DISLIKED Notion at the time of the original piece, as I failed to understand it (more on that later).

Like I said I'll give a thumbs up if I think you will benefit from it, and I'll try to keep those only for the ones I can stand behind, or at the very least impress me from the get go.

Moreover, if I have a comment or experience I shared originally on the old post, and it is still Relevant, then I'll put it in a quotes to signify that it is old. Like what you are seeing now.

Monday 👍

This is more of a timeline based, task system, and from what I hear from many people it works well for them. In many use cases even too. I didn’t use it because from what I can tell from the pictures, it doesn’t seem to fit my needs. However they have some great templates, and I may end up giving them a shot in the future!

The Tool:

Collaborations, automations, and pipelines galore. There is a lot you can do with the new version of this and it would take a creative mind on your team to create a hub for your business in a unique way.

Give this to them and say it is like Asana and Zapier had a baby.


Putting together reminders, events, and trackings to keep up with every aspect. Work the way that works for you, formerly called Dapulse, is a team management platform designed to help teams collaborate


This one comes first because it has just SO much in it. From Kanban boards, to Mind maps. This is more on the team side of things, so for solos out there I’d really only suggest it if you need a mind map to organize your thoughts!

It has been a while since I toyed with this one, but I can tell from my original piece that I had been impressed with it.

There is a point where feature crawl can be a risk, which is not something I was aware of when I first wrote this post.

Task Management for Teams - MeisterTask
MeisterTask is the most intuitive collaboration and task management tool on the web. Sign up, invite your team and start working. No training required.


Honestly this tool doesn't seem like it changed much since the original post, and that is saying a lot. Now I could be wrong, and from what I see now of the user interface it does seem to have a unique layout compared to others.

Hitask - Easy Project and Task Management for Teams
Hitask is a unique project and task manager for teams. It helps to focus on team collaboration, getting tasks done and manage an entire project.


Best screenshot I could find, with it explaining the different views. As that is what you'll mainly see using it.
One of the best from what I hear, but I can’t bring myself to give that interface a go. Partially because it seems too simple in my opinion, meaning I wouldn’t be able to input details as much. Now screw my opinion and go look at reviews though, for they really have some big names talking it up!

Man I still agree with my old self ^, I know that this is a popular tool and all (especially with creators and their teams), but I can't get over the bland minimalism.

Personally I think part of my issue is that I felt cramped and inable to complete my actions without following a particular routine. That just reminded me of my School Agenda days, where the school would give you that book every year and push you to use it. I hated paper journals, and that one felt too clunky to me too.

This just feels like that, but digital. Please no offense to the Asana team I'm sure you all are fantastic.

Task Management Software to Keep Your Team on Track - Asana • Asana
Efficient task management software for your projects, workflows, and team. Use Asana to manage lists of tasks to improve your team’s work management.

Zoho Projects

I think this screenshot sums up the tool very well.... It is just a glorified database tool that you have to pay for? I double checked the pricing, there IS a free plan for 3 users at least.

I’ve found Zoho to be quite interesting in their software, considering just how extensive all of their services are. If you are looking for an interconnected system to replace software in your life. Perhaps give this a look!

^Given how Microsoft is generating their Fluid interface and "Loop" tool, they have definitely surpassed the need for Zoho unless it is the only thing your company allows.

Also subtasks? Gross, they are just limited versions of tasks, that add too much project creep.

Online projectmanagementsoftware en tools | Zoho Projects
Zoho Projects is een op de cloud gebaseerde projectbeheersoftware die u helpt bij het plannen en efficiënt bijhouden van uw werk en het samenwerken met uw team, waar ze ook zijn.

Todoist 👍

A very simple task list, more than likely you’ve heard of it somewhere, but for some people this all that you’ll need. Something to list out your actionable items.

To be completely frank I used this tool for a hot second, and I think I should have longer. However having a separate tool solely for tasks is just not something I'd like to do at this point in time. I don't even like how Google Calendar is separate from my tool of choice (see the end).

To their credit I have seen the UI clean up over the years (and it truly hasn't moved much, but rather just looks modern), and they have been growing in features. A ton of YouTube Creators love this tool.

Todoist: The to do list to organize work & life
Join 25 million people and teams that organize, plan, and collaborate on tasks and projects with Todoist. “The best to-do list” by The Verge.


Think of this as a more powerful Todoist, with greater collaboration tools involved as well. From what it looks like on their site too they have a sleek UI, and really puts the pressure on details!

Again the user interface has been given a significant facelift since the old post, but I am unsure about the tool itself at this point. Ha I don't have the time anymore to try out each of these tools like I did the original time. However this one would be one I'd be giving a shot. I think at the very least if I was starting again my use cases would be creative workflow.

All-in-One Collaboration. Remote Team Workspace.
Taskade is the all-in-one collaboration platform for remote teams. Unleash your team productivity with task lists, mindmaps, and video chat. Create the perfect workflow for your team. 500+ Templates.

A quick break for an explanation!

So the original story is that I was trying to find a tool that would help me with my OmniContent, and back then I had a hard time explaining it to people.

For reference here is a screenshot of what it looks like now, with some properties hidden even...

I don't mind sharing my future unreleased ideas as I have talked about many of them on various podcasts.

Now beyond this I was creating unique series for: Youtube (video), podcasts, blog posts (a couple post types), Instagram (multiple unique series), and more. So there was many Siloes of content that needed to be organized.

I hadn't fully decided whether or not they should all be in one, or separate, and now it is a mix of both ironically (with the OmniContent SERIES doing its own thing).

Point is I wanted different layers of abstraction to separate them out over time, and for series, and for platform. At the very least a way to organize them by platform and/or Time frame.

THAT was my motivation for trying all of these tools, and again I played around with many of them for a solid chunk of time each if I felt they were worth it. The ones I have used a lot in that experience or felt that had done PART of the job right are the ones I have quotes in their sections from that old post before. Or still have opinions about now even.

Anyways, back to your content.


Following the trend of other tools: Projects > Database with many views, but with a collaboration feature set too.

To me this one doesn't stand out too much, but seems like a reliable choice if price is one of your deciding factors.

Task Management Software | Online Task Management Tool | Team Task Management System | TaskQue
TaskQue is an online task management web-based software that enables you to manage your team’s workload in a way that ensures easy project management and enhanced productivity.


Tasks with chat software, sort of acts like slack in a way, but with more productivity involved.

I think the main gimmick of this one is all about teams and collaboration. However in the modern sense it doesn't seem to stand out as much. When I first wrote this post many tools weren't also trying to compete with Slack, so this one stood out. Although now many have communication functions or that feature is being done by another tool.

Collaboration Software for Teams - HeySpace
The easiest way to organize your workflow. Use HeySpace to manage your tasks, chat, and schedule events. Try our collaboration software for free!

Google Sheets

What can I say about this one, but that it is Excel online? Now with Excel being an online tool too, it is really your pick of the draw. As both have extensive functionality if you know what you're doing. Although IMO I would just stick with a more advanced tool to simplify your life, such as Airtable or even Google's own Google Tables.

You all know this well, but I wanted to mention it nonetheless. Really because nothing up until this point has gotten the job done like a sheet.
Its sad, but true, even out of this entire list I am still trying to find that one solution!

.....Actually old me something on this list DID end up being that one solution!! Oh how close I really was to what I needed, and just didn't even know it. Keep reading to find out what that was. ;)

Google Sheets: Free Online Spreadsheet Editor | Google Workspace
Use Google Sheets to create and edit online spreadsheets. Get insights together with secure sharing in real-time and from any device.

Google Tables 👍

One of the few, if any, new additions to this list since the time of the old post. Sorry wasn't able to see if there was any good screengrabs I could get. It is honestly just a Google version of Airtable. Which I think is a good thing.

AirTable 👍

Something I should mention off the bat, and the quote below didn't even do it justice, is there Universe in the corner is insane. There are templates and databases made by users that are seriously super helpful. I.e. the TED talks list I found that you can see in the screenshot.

Templates, templates, and a universe of more templates. Seriously though if you want some of the groundwork of setting something up done for you. Maybe this is where to go. My gripes are that there isn’t really much on collaboration (which at the moment I can live without), and not really much on project management side either. Although their kanban boards work well.
P.S.!! I use Airtable to organize my Modular Degree, which is a feat to say the least as there is over 400 courses (maybe less now that I trimmed it!)

One of the things that only this tool ever did over any other at that point in time, and even Notion up until VERY recently was "Groups".

As I said in my quote my Modegree was seriously over 400 courses long, and nothing could hold it well. Google Sheets fell from the size, as in it was always completely too complicated to use often, and the collapsible tags are great.

Airtable | Everyone’s app platform
Airtable is a low-code platform for building collaborative apps. Customize your workflow, collaborate, and achieve ambitious outcomes. Get started for free.


I didn't have anything to say on this one, so maybe it was something I used then quickly deleted, or didn't even feel that it was worth the time.

Manage all of your calendars in one place.


Well this certainly looks different! Although it just seems to be a glorified Trello with team features. Maybe that is what you are looking though.

Project Management Software Built for Teams
Easily manage projects, track tasks and seamlessly collaborate with your team members with Taskworld. Get started today–risk free!

Docuware 👎

Again no previous comments on this, for I think I saw it and just added it. It seems to me that in the transition to new data organizational tools they couldn't move on form the simple document folders. Even the website feels ultra coporate-y, and not even well designed.

Organize and complete workflow tasks with DocuWare lists and email reminders
Organize and complete workflow tasks with DocuWare lists and email reminders


Modern gradient colors, well a point for that at least!

From group video chat to "your own personal AI Assistant", or whatever that latter feature truly entails. It engaged my curiosity enough to press the TRY IT NOW button. Although that was just a sign up link, it would have been cool if they gave you a demo or video at least.

File sharing and security, two more features I don't see very often if at all. I don't remember my experience with this tool, so I can't give it the thumbs up.... BUT I would give it a try if I were you just in case.

Task management, chat for companies and video calls - Hibox
Teamwork reimagined. Task management, business chat and video calls. Free, easy and secure.


I gotta say this website design is top notch, and I'm not saying that because it is a dark background with red accents. I'm not THAT biased..... lol

I can't really say much, as again I don't remember how I used it last time. However here is another screengrab from their page.

Really seems they are trying to make the process of finding all of these features in one easier for the end users like us.

That I give them credit for, so cheers GoBrief!

BriefX: Chats, Tasks, Projects

Infinity 👍

This is one of the tools I actually used a lot, and even came back to a couple times when I was frustrated with Airtable or Google Sheets from time to time.

They added automations which surprises me, as I forgot they did that. It puts them on par with Monday in featureset, and moreso given the freedom of databases and kanban functionality (which IMO is moreso than what Monday offers).

A new player on the market, but one that I think you should REALLY keep an eye on. I want to explain this as a mix between the power of Google Sheets, and the aesthetic and diversity in tools of Airtable. One thing I didn’t like about the latter was the cramped design of the UI, Infinity fixes that.

This was one of my original quotes, and I highlighted a really important note there. A mix between Gsheets and Airtable, which I find to be interesting even today.

Do note however, I had some annoying technical issues, and although support was immensely helpful. I couldn’t really use the software knowing that at this very moment, as they are in beta, I couldn’t trust my work not being saved.
However once they are out of beta this year, maybe even sooner, I would totally give them a shot. Seems like they are going to be a major player down the road.

I did end up trying them out again a couple times like I said, but I felt too many barriers in using it. It is starting to come back to me, as there was roadblocks in my usage. Like typos when you are writing a paragraph, so nothing crazy but enough to make you stop a second and think.

I still will give them a thumbs up, as someone reading this may end up LOVING the tool.

🚀 Infinity | Customizable Work Management Platform
Organize tasks, spreadsheets, calendar and files all in one place.

Taskable HQ

Taskable | Integrated tasks, calendar and timeblocking
Better manage the most valuable resource: your time. Integrate your tasks and calendars from the tools you already use, and timeblock to boost productivity.

Project Management


I don't really have any first hand experience with this, but all the things I hear second hand from people is that they hate Jira because of their work.

Probably the same companies that say Synergy in every meeting thinking that will create it.

Made for a focus on Agile sprints, and combining them with Kanban boards, take this with a team working on the newest version of your project!
Jira | Issue & Project Tracking Software | Atlassian
Plan, track, and manage your agile and software development projects in Jira. Customize your workflow, collaborate, and release great software.


It is starting to seem like all of these tools are using the same boiler plate and calling it a day.

I'm sorry to the Avaza team if my words offend you, it may be a great tool.

Avaza, the #1 Unified Work Management Platform for growing teams.
An all-in-one solution for more productive professional teams. Combining Project Management, Team Chat, Planning, Time & Expense Tracking, Quoting & Billing.


Felt like vertical really fit the screengrab better
Collaborate on tasks and projects, detail them out in a simple yet functional way!
Product Features - nTask
Sign up for nTask and stop shuffling between tools to get things done. Check out the product features of our cohesive platform to get more done in less time. nTask is the online project management software smart teams trust to do more. Start creating tasks and assign them to your team.

Liquid Planner

You Can think of this like a spreadsheet mixed with task lists. I’m probably not doing it justice, but I hadn’t really used this much!

Honestly I see why I haven't used it much! #outdated

Product | LiquidPlanner
Product | Planning intelligence software for smart projects.

Open Project

OpenProject - open source project management software
Open source project management software for classic, agile or hybrid project management: task management✓ Gantt charts✓ boards✓ team collaboration✓ time and cost reporting✓ FREE trial!

Microsoft Project....Errr Loop?

Let me just start by saying that even more than Google, Microsoft likes to have a ton of products that overlap.

They recently announced Loop, a "flexible canvas app", or really just a Notion clone. However take my saltiness aside and take it for what it is, and that is a system they call Fluid. Where it connects it all to Microsofts other products, and they could easily add an app/feature that competes with Notion even moreso. More power to them, and if your company already uses the Office ecosystem it may as well be better for you.

Loop gets the 👍, Microsoft Project does not.

Microsoft Loop | Flexible Canvas App
Introducing Microsoft Loop, the new app that combines a powerful and flexible canvas with components that stay in sync and move freely across applications.
Project Management Software | Microsoft Project
Easily plan projects and collaborate from virtually anywhere with the right tools for project managers, project teams, and decision makers.


I'm starting to see the same UI/UX on a lot of these.

Aha! — The World’s #1 Roadmap Software
Sign up for a free 30-day trial of our web-based roadmap software. We help more than 500,000 users build products customers love. Get started with the best roadmapping tool.
I am using a useful new tool to manage workflows here at my company. It’s called, definitely worth taking a look.


Hygger: Project Management Software & Tools for Companies
✔Simple Project Management Software for IT Teams Based on Agile Scrum Tools: ✔To Do Lists and Time Tracking with Kanban Board, ✔Roadmap Planning and Sprints with Backlog Etc.


Blossom - Your product team, on one page.
Blossom is a lightweight project management tool for modern software development teams that love continuous delivery & simplicity.

Operations Management Software | Mavenlink
Mavenlink’s project management software is redefined for 2021. Unite project management, time tracking, resource planning and more into one place. Request a free demo today.

Teamwork Projects

Teamwork: The Best Platform for Client Work
The trusted project management tool for client work. Teamwork lets you deliver projects on time and on budget - all from one organized place.

Content Planning


This takes a moment to set up, but gives you a lot of various tools to organize your content strategy. From tasks to an editorial calendar.
Project Management Software for Marketing Teams
A simple & beautiful project management and time tracking software for marketing teams. Save time & bring visibility to all your projects, tasks, & content marketing from one place.


This was honestly the most interesting screenshot I could find.
Intuitive project management software that teams love - Breeze
Keep projects, tasks, and work on track with Breeze. A simple-to-use project management software that keeps everyone on the same page.

Easy Projects 👎

Something about this site and from what I can see of the tool hits me in all of the wrong ways. Please reader trust my intuition, even though the tool itself could possibly be powerful (I'd bet not though).

You can tell a lot about a site based on its design, and I'm getting visual redflags.

Project Management Software | Easy Projects
Ranked as Enterprise Project Management Software Leader. Easily align processes, resources, and work across your entire team and organization.


Task based project management, presumably more for financial planning, and the like!
Flowlu: Task Based Project Management
Boost your efficiency with task based project management from Flowlu. Create tasks and assign them to team members. Use the calendar to organise your tasks and others. Unique Gantt charts help you track project development visually. Task dependencies keep project structure integrity and improve work…


To be frank I am not the biggest fan of trello despite it's minimalism, which I do like. It is just overhyped, and I always see it as a public company roadmap. Then they get too lazy to update it and delete it.

Probably this tool is worthy of the 👍, but I am not comfortable with me personally standing behind it. Doesn't really stand out to me, especially with almost every tool having a Kanban feature.

You have presumed you would see this higher in the list, although there isn’t any order to any of this. However I’ve seen more content creators use Trello, and any other.
Infinitely flexible. Incredibly productive for teams of all sizes. Trello manages everything, from big project details to micro tasks. Collaborate anywhere, even on mobile.


Project Management with Client Portal | Accelo [Try Free]
Take client projects to the next level with automation & collaboration. Product management software with team collaboration & project visibility. 14-day free trial.

Intervals (myintervals)

Not even going to screengrab this one as it looks like it is out of 2005 and never changed.

Time Tracking & Project Management for Teams | Intervals
The best time tracking and work management software for small teams. Includes project management, timesheets, invoicing, Gantt charts, reporting and more.


Points for keeping up with modern design trends.
Team based projects and tasks. ^^^
Futuramo - Collaboration Platform for Teams
Futuramo offers a suite of work management tools for teams working on digital projects. Foster collaboration between teams, clients and businesses.

I haven’t used this one, but I saw it on my searches.

Quick note it actually looks like it uses spacing well, and doesn't waste spacing with padding or margins. A lot of tools add tons of padding to "look better" when all I want is a sheet of data in front of my eyes stretching from edge to edge. That isn't as overwhelming as Gsheets as least.

Best project management and collaboration software on market - 2021
Most companies need to manage work in one single place. Easynote is work and collaboration software where you can manage all your projects.


“Turn conversations into actions”

Lol a quote of a quote.

Accueil • L’outil #1 de collaboration en équipe • Azendoo
La collaboration d’équipe efficiente passe avant tout par de bons outils. Gagnez un jour travaillé par semaine en organisant votre quotidien avec Azendoo.


A super simple page design, but at least they get to the point. It is laid out well, and sorry I couldn't get the gif there to stop transitioning in the screenshot.

This one seems interesting, and worth a look!

Pagico: Manage all your work and stay on-track
A work management platform for individuals and small teams. Available for Mac, Windows, Ubuntu, iOS and Android.


As this one is a rather unique set of tools, as well as purposes can vary. I also didn’t feel it belonged to any category.

It still seems to be this way, but doesn't also fit the topics of each of these categories. Worth mentioning at least.

Versatile & Robust Project Management Software | Wrike
Only Wrike’s work management platform gives your team full visibility and control over all your tasks and projects. Project management software has never been more collaborative.

Timelinr 👌

This is a tool I actually took the plunge and paid for, as it had a lifetime deal at the time of writing the original post. It was one of the first out of all of these to do a Gantt chart well.

Although it hasn't seem to change in all of these years. The website got a redesign, and the collab tools were certainly something to give them credit for!

We Read Your Mind… You’ve likely got a few questions. We just so happen to have a few answers. What is Timelinr? A fun to use lightweight planning app that ensures you always know what to work on right now.Why should I use Timelinr over another project management tool? Timelinr gives


Email mixed with task management, even embeds a kanban board!

Was probably more excited for this than I should have been, but it is an interesting combo.

Turn your Outlook or Office 365 inbox into a visual task board with Flow-e. Delegate tasks, manage to-dos, schedule meetings, and set deadlines from your inbox.

Legend ( 👍

The vibe I get from this new iteration of the tool is that they are going for the techies. From IT to coders and programmers, to the game developers and overnight types.... like myself writing this post.

Honestly, it seems to me something worth checking out. I haven't used it, or at least this new version. However I saved it to my resonance calendar, and I am going to give it the thumbs up. I have a good feeling about it.

Legend brings all of your productivity into one place and accommodates your organizational style, so you can just get things done.


A popular tool with a lot of modern features like automations and zapier.

Collaborative Project Management Software · ActiveCollab
ActiveCollab is the project management software that gives you complete control over your work - all tasks, communication, team members and files.

ClickUp 👍

Ironically I wrote nothing before in this spot, but I recall using it around that time. I think I played around with the features it had at the time. I eventually remade my account after deleting it.

This is one I still hear about today from people who didn't know I already made this post! 😂 Although they are just trying to share something really cool. It seems to be going places, and although I don't use it anymore it did get me going in a unique productive mindset. Even if I didn't continue it with them.

ClickUp™ Product Features
ClickUp comes with hundreds of powerful productivity features that can be customized for any work need — with more added every week. Try ClickUp Free Forever today!


I remember this tool, but not a whole lot. I did use it for a time, but I often confuse it with the next one. Shows how memorable it was then I guess.

Their site does not do the tool justice.
We empower people to work together
Our mission is to empower people to achieve great things together​. The notion of simple collaboration has been lost and split into hundreds of fragments with countless tools trying to solve each piece. We end up using one system to chat, another to manage tasks, a third to track time. That is no wa…

Task Pigeon 👌

Another tool I used a lot of, but their site does not do it justice either. I actually was able to get an idea of what I wanted to do from this projects and tasks setup they had. Wasn't much different than other tools though, and not updated in a while it seems.

I liked the UI and usability to this one, but there wasn’t enough deep organizational aspects. That kept me from going further. May come back though.

Here are the themes ^ that cropped up a lot in my experiences. Lack of customization, and not enough layers of abstraction. This one came close I think with 2-3 at least. Although I ended up having a LOT more than that, both horizontally and vertically, if you can imagine some data architecture like that!

Task Pigeon - Free Task Management Software For Individuals & Teams
Task Pigeon is a simple to use, yet powerful task management tool for individuals and teams who want to get things done. Create, assign & manage tasks with ease

ZenKit 👌

I used this for a time, but it seemed a bit more specific use case than what I needed. Perhaps would be worth coming back to as well.

I can't wrap my head around this redesign or rework. It seems to be a great idea, especially in the more corporate environments, but I am unsure.

Zenkit Suite
The project management tool that grows with you. Zenkit gives you the flexibility to create custom workflows, and the freedom to organize your data the way you want.

Office Timeline 👎

Seems either depreciated, or hasn't been updated in a decade.

Collaborative Task Management Guide for Beginners
Get a thorough introduction to collaborative task management, along with useful templates and software for effectively managing and tracking project tasks.


Honestly hard to tell what part of the site would be best to grab. This seemed most prudent.
A simple multi-platform todo task system. Worth a look!

I said to give it a look before, and that seems to be my opinion now.

Get things done with your team from anywhere
Make your business thrive. Manage your team from anywhere, at any time, and on any device. Share projects, delegate tasks, communicate in comments and achieve your goals together. Nozbe Teams stands for modern team communication. It helps us and will help you run your business smoothly. We are glad…


I am not sure how this didn’t make the list before, perhaps I just thought it wasn’t prudent. However this is the ultimate list after all! Who knows maybe this unique format would be perfect for you!

I guess it missed me the first time, and it was added in. I didn't delete this text because I think that is an important note. As it didn't register as important enough to add, although there are a lot of big fans of it nowadays.

Worth a look I presume.

Replace all over the place with ONE place.
Basecamp is the calm, organized, all-in-one way to work remote.


Task and project management, but for a first time to their website I am really impressed by their UI. Which that is saying something, although I’d have to give it a shot in the app before making any calls!

P.S. I just checked their pricing, try not to having a heart attack.

I am not sure what I got so worked up about, but again not worth deleting the text. The history of this post gives some weight too, as it shows how these tools evolved.

Rindle is a task and project management automation application for business that easily tracks projects and tasks in software your team will want to use.


The homepage is just a landing page, with the menu UNDER the hero section. Given the poor web design I can assume the tool may be in a similar state..

P.S. I found a singular drop down menu AFTER clicking the integrations link, but it didn't seem worth mentioning, since that should be on there from the get go.

Tallyfy: Workflow, Task & Process Automation Software
Tallyfy is the only workflow and process management software that gives you everything you need to automate tasks, document processes, track workflows and run training in a single system. Run approval workflows, checklists, SOP’s, and forms with reliable task automation to scale and organize your op…

Get Plan


Kanban Software for Agile Project Management
Kanbanize is online Portfolio Kanban software for Lean Management. Kanban boards, flow analytics and automation bring visibility and help you deliver on time.

Gmelius (Email Tool)

Gmelius - Collaboration Platform for Gmail | Team Email
Gmelius is the world’s first 360 email collaboration platform designed for Gmail and your company’s daily apps. Join the async movement!


Mixmax | The #1 Sales Engagement Platform for Gmail
We eliminate busywork and enable real engagement. Make your AEs and CSMs more productive, directly from Gmail. Request a demo!


Focuster - Focus management for entrepeneurs


Nifty: Project Management
Nifty is the remote collaboration hub to manage projects, tasks, and communications — all in one place. Remote work has never been easier, fun, and more efficient.


Their biggest flex is the integration with Github, which may be awesome for some programmers out there.

Zube | Agile project management with a seamless GitHub integration
Zube lets the product team work alongside the developers. The GitHub integration always keeps developer issues up to date.


Roadmap — Sprint based project management for designers
Built for design teams who want to accomplish more, the right way. With Roadmap, your team will be aligned on priorities, expectations and progress.


This one looks interesting, quite a lot like Timelinr, and I’m not sure who came first. Though both have their uniqueness, and may be another I’d recommend checking out for sure.

I'm not sure where I got the Timelinr reference from what I see now, but it does seem interesting still.

Flexible Project & Task Management Software for Teams - Flow
Flow is an all-in-one tool that unleashes your team’s potential. It brings together your tasks, projects, timelines, files, and conversations, and integrates with your favorite tools, to help you achieve more together.

Wunderlist (Shutdown)

Clubhouse Project Management...... Now Shortcut

Poor clubhouse, they literally had the name first, then the viral voice app stole their name.

Project Management for Software Teams - Shortcut
The intuitive and powerful project management platform loved by software teams of all sizes. Try it free and start building better software, together.

Note: I didn't just get lazy there at the end, for those tools either seemed to be not worth your time, or they just didn't stand out. Anything without a screengrab is almost just not worth clicking the link.

I have them here for completions sake, or for comparison.

If I missed any...

Then I guess let me know, although I don't plan on updating this post again anytime soon, at least not unless it is for a strong reason!

Unique Tools that are Different

All three of these I hear about a lot nowadays, especially as alternatives to Notion. However I have only tried Obsidian out of these three, as it is free. They all get the 👍 considering the power and/or potential as tools.

I encourage you very much so to check them out.


Coda | A new doc for teams.
Coda begins with a blinking cursor and grows as big as your team’s ambition. We’ve seen Coda docs do everything from run weekly meetings, to launch products.


Obsidian: A knowledge base that works on local Markdown files.
Obsidian – A knowledge base that works on local Markdown files.

Roam Research

Roam Research – A note taking tool for networked thought.
As easy to use as a word document or bulleted list, and as powerful for finding, collecting, and connecting related ideas as a graph database. Collaborate with others in real time, or store all your data locally.

The Latter Two being even more interesting

As they both allow for networked ideas, and synergies to happen. Some of it automatic from what I understand, as well as manual.

Either way the tools allow you to connect ideas, and that can lead to inumerous new ideas.

What am I using? =

I just wanted to share a snippet of what the original post said about the main tool I use now:

"This one was recommended by a friend of mine, but I’m not sure of its power yet!"

Now it is something I use on a daily basis, and recommend over most of the aforementioned tools. Saving the best for last if you will, as Notion acts like an all in one or lego-like productivity system.

People have built GTD (get things done), PARA method, and even Zettlekasten systems in it. I built out my PolyInnovation Operating System in it as my own Life OS as August Bradley calls it.

Here is my information to learn more about it.

A Notion Life Operating System
Creating a OS through the combination of various amazing creators, as well as my own intricate designs. Come see what I’ve been working on!
A notion os playlist I made

Obsidian Life OS | Notion Everything
Life is full of options and noise. By applying the best systems, you can focus on what truly add value to your life. Obsidian OS notion template is a combination of workflow system required for an individual to save time, be more productive and most importantly maintain calm.
Year Zero with August Bradley – Focus & Optimize Your Life
Overwhelmed? Stuck? Wasting time? Not getting to what matters most? Our methodology will focus your actions for extraordinary impact every day.

Find what tool suits YOU Best!

This is an Example of what the PolyPro Posts Look like!

Meaning that the paid subscription gets you long form, information/wisdom dense, and overall just full of value posts like this. Topics may vary, but the quality does not! You can expect awesome detailed posts like this one, and this one I wanted to put into the members only. However the original version of this post was on medium which had free access. After I heavily revamped this post I thought let's send it out for free, and give people a taste of what is to come!

Check out the PolyPro membership:

The PolyInnovator Pro Membership | PolyPro
If you would like to support these endeavors like the Modegree, and help them grow!Getting exclusive access to the various content types like videos, omniblogs, polycasts, and more!

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