The PolyInnovation Operating System #PIOS as a Second Brain or LifeOS

TL:DR | From Notion to Obsidian there has been a lot of evolution, but the principles and PIOS stay the same. Here is the story.

10 min read
The PolyInnovation Operating System #PIOS as a Second Brain or LifeOS

This PolyInnovation Operating System post is almost like a manifesto of sorts. Perhaps in the future I'll remake it fully as such, but for now this is how I intend this PIOS should go.

Here are my thoughts, ideas, plans, tools, and the evolution of it all.

What is it meant for? Well it is to organize your life, your thoughts and notes, the various inputs and outputs, and much more. From the Modular Degree to the PolyInContent production ecosystem; My Notion templates also apply to Obsidian, which is where I moved this all to (mostly).

I'll touch on how it worked in Notion, but mainly focus on Obsidian (since that is where I am personally). However it will work in both just fine, and perhaps others like Clickup. I wanted to use artificial intelligence more, and thus Obsidian has better options.

It is more than a second brain.

It is more than a life operating system.

It is the culmination of all of those methodologies, and the advancement of technology. #AI

How the PIOS Scale Works:

It came down to scale, and no matter what tool I tried I couldn't get the various levels of abstraction that I wanted. That was until Notion, and being in that tool allowed me to build out a system in the lego-like environment.

Now that I have built it, then it is time to move it to the more powerful training tool. Here is what the system looks like.

Supra/Yearly - Review + Planning



Macro/Quarterly - Four Pillars + Ikigai Alignment

—Vocation —Profession —Passion  —Mission

—Mind —BodySpirit —Emotions

~Everything you do should go towards one of those areas in your life.~

Meso/Monthly - Goals + Projects + Phases

—Goals DB —Projects DB

Micro/Weekly - Tracking Habits + Organizing Systems

—Weekly Prep —Exercise —Journaling —Expenses

—TimeBlock Schedule —Meditation —Learning + Creating

Nano/Daily - Input + Output Flow

INPUT:                  OUTPUT:

—Modegree          —Personal Brand + Content

—Resonance Inbox —Bullet Journal + Notebook

Pico/Hourly - Tasks + Timeblocking

—Task DB/Cal —Modegree Cal —Content Cal

Reoccurring Tasks up top, and Regular Tasks below

This is what I previously considered to be the scale:

I figured that sharing it could be enlightening...

  • Supra/Yearly - Life OS. Second Brain.
  • Macro/Quarterly - Design the Future
  • Meso/Monthly - Input / Growth
  • Micro/Weekly - Organize the present
  • Nano/Daily - Output / Self-Branding Networking and Reputation
  • Pico/Hourly - Day to Day

Some quotes from others that inspired me:

"Design the Future + Organize the present"


Take action every day, prioritize and focus with everything you need at your finger tips — but nothing else to distract.

Why move to Obsidian?

I really loved Notion, like REALLY REALLY loved Notion, but alas being anchored to one thing can prove a hinderance to growth.

Now note I may still end up using it, and I didn't delete everything, just moved to archives, and so I can always go back if I need to.

However my intentions are very clear and decided, to move to Obsidian fully. As best as I can at least. The ability to build content from the links I've gathered over the years is something that I cannot understate.

Let alone seeing the bridges between my OWN content as well (hence why I so desperately want to move my database). Then on top of that the ability to quickly make new notes and ideas.

The plugins don't seem to slow things down, only had issue once with or 3D graph (both of which are pretty obvious why). They add a ton of depth to what would've been a relatively flat system.

It is making me rethink how I structure my local files too, which is helpful. As one of the biggest challenges of Notion was having two separate information architectures. Online and offline.

Bidirectional Linking and Scaling Information Architecture

While I'm still learning the ins and outs of how Obsidian does things I've definitely noticed a stark contrast to Notion. Whereas with Notion I felt like it was difficult to make relations between notes, and took a lot of effort for simple connections.

The difficultly in Obsidian simply originates from what to do with the tags, links, or context (and which one to choose); Rather than the process of making the connections itself. A step up IMO.

Bidirectional Linking

This graph doesn't show it justice because this is still early on, and you can see where I have isolated areas. The big ball to the right is the "ideas" folder/database if you will, which was taken from my Content Ecosystem on Notion, but I haven't been able to tag them all yet, and I don't have my published content to relate to them either yet.

The bottom left is the Agubi Province from Phasevos, which includes a 100 creatures from the game, that are now linked together, but only within that folder structure. Types and game tags, etc.

I'm starting to add tags, links, and literally just moving everything to this new system.

The more you link, the more other plugins like Journey or Smart Connections can help you bridge together new synergies.

Web Vs Local Information Architecture

This one was huge for me, as I really disliked how I couldn't merge my database with all of my files. It seems simple, and not that big of a deal, that is until you have almost 1000 pieces of content across all three mediums: written, audio, and video. Not to mention planned ideas for future PolyIncontent episodes.

The fact that Obsidian uses a local folder, AND doesn't slow down (at least in my experience) when you add all of the random files that go into making a video (thumbnail, video, audio, etc); That to me was a super big deal.

I am running out of storage on my main drive, so I may have to move it to the secondary one, but as an SSHD I am not sure how that will impact performance.

However now I can have my written portions WITH my audio and video portions.

Some people get tired of the graph view after using Obsidian, but personally I don't know if I'll ever get tired of it. The feeling of seeing it all together is exciting, and the 3D graph plugin just made it even cooler.

Each dot is a linked note, folder, or tag, and they all come together to form your digital infrastructure.

Its hard to tell but that is 3D, and you can see the sparks of connections like little neurons.

Viewing it as an actual brain.

While all of these amazing creators are talking about "secondbrains" and what not, there are none of them that are really showing what that looks like visually. I know Tiago Forte has a ton of content, and there are some images here and there. However that is not the same.

Obsidian's graph view allows for a visualization of YOUR content, notes, your work, etc. I downloaded a 3D graph plugin real quick, and found that it was perfect. It was slow, and perhaps that was because it was the first time. I will reactivate it once I have all of my stuff migrated over fully and tagged/linked.

This is revolutionary because you can really see how your ideas and your brain essentially are laid out. It gives you perspective.

Implementing AI to make your PolyBrain more Interactable

I'm not even talking about using it to flesh out ideas, which ChatGPT helped me out with a lot in January. It is more about training the AI on your data you have in your vault.

Increasing it's capacity to make connections for you, and to come up with ideas that perhaps you didn't think of even with this system.

Now I've curated a list of plugins I've found for AI in Obsidian. These aren't I think ALL of the plugins out there, but certainly the majority (at this time). They are ordered from "best to worst" IMO.



#3 Speak to your vault

This is part of what motivated me in the first place, as the idea of speaking to my knowledge system; Then it replying back based on what it learned about me I think is super helpful.

There are a bit of privacy concerns, but the potential upsides are so high.

I honestly think this is the start of how you would implement a real "Jarvis"-like assistant.

This is all for now but check out the Manifesto Video

It includes more details and thought processes that I didn't fully share here.

#PIOS #supersystem #LifeOS #SecondBrain #SystemsThinking #GTD

Vast Plugins I've found:

This is organized by what I am using, trying (as of time of writing), tried (but didn't stick), and then plugins that seem interesting but are "no" for me personally (perhaps you'll like them).

Before I get to those in the order explained, here are what I dubbed "brain" plugins, to help build out the connections and journey of your Obsidian Vault.

BRAIN (Note to self: wait until fully moved from Notion)
TRIED have to wait for links
TRIED not a huge fan at this stage. should retry later
! smart-connections

path title
Calendar Plugin
Periodic Notes
Auto Glossary

TRYING as of time of this writing
Global Search and Replace could be used to to change words into links
i.e. Polymath



Use this for Phasevos
use this for modegree


this one would be cool to link people together #quadblogging

Save the orphans might go back to this after inputting content and inbox databases

Use this when folders like game production need to index all of the creatures or something outside of a csv/table/database

doesn't format the transcript right
icon folder

I spent a lot of time trying to find tables that worked in Obsidian to replace Notion. Now I will say worked when I made a new vault, but it didn't work with all of my thousands of notes. Buttons didn't work, or things didn't load. Same sort of for how "Projects" was too.
DB folder
too much work


🎉 You've successfully subscribed to PolyInnovator LLC | Official Website for Dustin Miller!